Effective date
Effective date: 2026-02-10. Last updated: 2026-02-10.
Definitions
- “XyroHub”, “we”, “us” — the site operator described in the Contact section.
- “You”, “user” — a visitor or person who contacts us.
- “Personal data” — information that identifies you or can reasonably be linked to you.
- “Processing” — actions performed on data, such as collecting, storing, using, or deleting.
- “Cookies” — small files stored on your device for technical and performance purposes.
Scope
This Privacy Policy applies to XyroHub.club and any pages that reference it. It covers data collected through this site and related communications. It does not cover third-party websites you may access via links.
Data we collect
A) Data you provide
- Contact form data: name, email, subject, message, and optional phone.
- Consultation request details: the context you choose to share in your message.
- Support-related messages: if you contact us about optional support/donations.
B) Data collected automatically
- Device and log data: IP address, timestamps, browser type, and basic request information (typical server logs).
- Performance cookies: limited cookies used to keep the site functional and measure aggregate performance.
C) Data we avoid collecting
We do not intentionally request sensitive categories of data (e.g., government IDs, medical data). Please avoid sending sensitive information via forms.
Purposes of processing
- To respond to messages and provide requested information.
- To schedule and deliver consultations if you request them.
- To operate, maintain, and secure the website.
- To understand aggregate site performance (without intrusive tracking).
- To meet legal obligations (e.g., accounting records if applicable).
Legal basis (where applicable)
Depending on your jurisdiction, we process personal data under one or more of the following bases:
- Consent: for optional cookies and when you submit a form with consent checkbox.
- Contract / pre-contract steps: to respond to consultation requests and provide requested services.
- Legitimate interests: for basic site security and service improvement, balanced with your rights.
- Legal obligation: to comply with applicable laws and regulatory requirements.
Retention
We keep personal data only as long as necessary for the purposes described in this policy.
- Contact messages: typically retained for up to 24 months to maintain context, unless deletion is requested earlier.
- Consultation records: retained as needed to deliver the service and for reasonable administrative needs.
- Server logs: typically retained for a limited period for security and troubleshooting.
Your rights
Depending on your jurisdiction, you may have rights such as:
- Access to your personal data.
- Correction of inaccurate data.
- Deletion of data (subject to legal requirements).
- Objection to certain processing.
- Restriction of processing.
- Data portability (where applicable).
- Withdrawal of consent (where consent is the basis).
To exercise rights, contact us using the details below. We may ask for reasonable verification to protect your data.
Security
We use reasonable administrative and technical measures to protect data. However, no method of transmission or storage is completely secure. Please avoid sharing sensitive information through website forms.
Children’s privacy
This website is intended for adults. We do not knowingly collect personal data from children. If you believe a child provided personal data, contact us to request deletion.
Third-party services and links
We may link to third-party sites (e.g., social platforms or a verified checkout provider for optional support). Those sites operate under their own policies.
- We do not control third-party privacy practices.
- We recommend reviewing the privacy policy of any external service you use.
Changes to this policy
We may update this policy to reflect changes in operations or legal requirements. The updated version will be posted on this page with a new effective date.
Contact details
- Website: XyroHub.club
- Address: 5-5-5 Kanda, Chiyoda-ku, Tokyo 101-0047, Japan
- Email: [email protected]
- Phone: +81-3-5294-7788
- Business ID/Tax ID: 6234567890123